Example: a team of 20
Hypothetical assumptions: six suitable tasks per person, 20 workdays, 60% actual usage, total time reduced from 3 to 2.2 minutes, €40 per hour, €400 in monthly costs and eight setup hours. The €400 is an assumed total budget, not a quoted product price.
| Model result | Recurring month | First month |
|---|---|---|
| Time capacity (hours) | 19.2 | 11.2 |
| Capacity value after costs (€) | 368 | 48 |
This is a reproducible calculation, not a customer result or proof of cash savings. The method and limits follow below.
Download the fixed calculation example (CSV, v1)Calculate your own workflow
The prefilled values are hypothetical examples. Replace them with your own measurements and costs. Include correction, review and transfer in both total times. All calculation stays in this tab, without upload or storage.
How is time capacity calculated?
Completed monthly tasks = people × suitable tasks per person per day × workdays × actual usage / 100. Monthly hours = completed tasks × (previous total minutes − new total minutes) / 60. First-month hours = monthly hours − one-off setup hours.
At 60% usage, the hypothetical example completes 1,440 tasks. A difference of 0.8 minutes creates 19.2 hours per month; eight setup hours leave 11.2 hours in the first month. These are calculated example values, not measured product performance.
Which costs belong in the model?
Recurring capacity value after costs = monthly hours × assumed hourly value − total monthly costs. First-month value also subtracts setup time valued at that hourly rate and other one-off costs. Include all licences, recurring operations and equipment or training paid once; do not count the same expense twice.
Use one consistent cost basis, for example all excluding VAT. Allocate an annual subscription over its service months when modelling recurring cost. Cash timing is separate: the model does not show when an annual invoice is paid. Enter your actual quote; €400 in the example is a hypothetical total budget.
- Preise
Tarife und Funktionen von
: professionelle Diktiersoftware für Deutsch, verfügbar für Windows, macOS, Android und iPhone.
When does dictation break even?
The recurring threshold is monthly costs / ((previous minutes − new minutes) / 60 × hourly value). Under the example assumptions, 750 completed suitable tasks balance recurring costs. This excludes setup and does not guarantee actual cash savings.
If dictation takes longer, the capacity difference is negative. With no positive time gain or with an hourly value of zero, this value-based threshold cannot be calculated. A threshold above your planned monthly tasks cannot be reached within that plan.
How do you measure a useful pilot?
- Choose a small set of non-confidential, comparable tasks: a work email, a note and a short document. Define the required result before you start.
- Record the complete previous workflow and the complete dictation workflow, including waiting, corrections, review and transfer. Use the same device and task conditions; note tool version, microphone and mode.
- Repeat tasks, retain unsuccessful and unsuitable cases, and calculate a representative average rather than the fastest attempt. Review names, numbers and meaning as well as word errors.
- Measure usage and total setup time for the whole team. Enter conservative values and compare with a lower-usage scenario before deciding.
- Check your dictation and compare it with a reference.
Review words, numbers and placeholders, compare a dictation with its reference using WER, and download fictional exercises. Free and local, without upload.
- Your first dictation with on Windows.
Start dictating with
on Windows: set up your microphone, focus a text field, use your configured shortcut and review text with confidence. - Find the dictation workflow that fits
German dictation software by task: compare Wispr Flow, Superwhisper, Windows voice typing and
, with sources and practical selection questions.
What can this model tell you?
It helps compare your own task scenarios. Available capacity only becomes a financial saving if expenses actually fall; it only becomes extra revenue if that time produces additional paid work. Neither is assumed here. Quality, adoption and unsuitable tasks can outweigh a small time difference.
The free calculator and fixed CSV example work without an account. Inputs stay in this tab and are not saved, sent or inserted into a URL. The CSV contains only the published hypothetical example. Without JavaScript, formulas and the CSV remain available.
Make your next text a spoken one.
Start with the task already waiting on your screen. Say what you need, correct yourself as you go, and turn the thought into a clear text with .